Privacy Policy

Camie Davis, DDS, PC  DBA Hill-Davis Dental Group 

Notice of Privacy Practices This notice describes how health information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

OUR LEGAL DUTY

We are required by applicable federal and state law to maintain the privacy of your health information and to provide you with this Notice of our privacy practices, legal duties, and your rights. We must follow the practices described in this Notice while it is in effect. This Notice takes effect February 16, 2026, and will remain in effect until we replace it. We reserve the right to change our privacy practices and the terms of this Notice at any time, as permitted by law, and to apply those changes to all health information we maintain. Before making a significant change, we will update this Notice and make it available upon request. You may request a copy of this Notice at any time by contacting us using the information at the end of this Notice.

USES AND DISCLOSURES OF HEALTH INFORMATION

We use and disclose health information about you for treatment, payment, and healthcare operations. Treatment: We may share your information with other healthcare providers involved in your care. Payment: We may use and disclose your information to obtain payment for services provided to you. Healthcare Operations: We may use your information for quality assessment, professional credentialing, training, and other activities related to running our practice.

Your Authorization: You may give us written authorization to use or disclose your health information for any purpose. You may revoke authorization in writing at any time; revocation will not affect prior disclosures made in reliance on it. Without written authorization, we will not use or disclose your information except as described in this Notice. To Your Family and Friends: We may disclose your health information to a family member, friend, or other person involved in your care or payment, only if you agree. Persons Involved in Care: We may use or disclose health information to notify a family member, personal representative, or other person responsible for your care of your location, general condition, or death. If you are present, we will give you an opportunity to object. In an emergency or if you are incapacitated, we will use professional judgment to disclose only information directly relevant to that person’s involvement in your care. Marketing: We will not use your health information for marketing without your written authorization. Required by Law: We may use or disclose your information when required by law. Abuse or Neglect: We may disclose your information if we reasonably believe you are a victim of abuse, neglect, or domestic violence, or to avert a serious threat to health or safety. National Security and Law Enforcement: We may disclose health information for military, national security, law enforcement, or correctional purposes as required or permitted by law. Appointment Reminders: We may use your health information to send appointment reminders (such as calls, texts, emails, or mailings).

SUBSTANCE USE DISORDER (SUD) RECORDS — SPECIAL PRIVACY PROTECTIONS

Some health information related to substance use disorder (SUD) diagnosis, treatment, or referral may be protected by federal law (42 CFR Part 2) and receives additional confidentiality protections. We may receive records related to federally assisted SUD diagnosis, treatment, or referral for treatment that are protected by 42 CFR Part 2 from other providers as part of your medical history or coordination of care. When we receive Part 2-protected records, we will handle them in accordance with applicable law and any written consent under which they were disclosed to us.

We may not use or disclose SUD records for treatment, payment, or healthcare operations without your written consent, except as permitted by law. These records will not be used or disclosed in any civil, criminal, administrative, or legislative proceeding against you without your written consent or a court order. A court order authorizing use or disclosure must be accompanied by a subpoena or other legal requirement compelling disclosure, and any disclosure is limited to what the court authorizes. If state or federal laws are more restrictive than HIPAA, those stricter laws will apply.

PATIENT RIGHTS

You have the right to look at or get copies of your health information, with limited exceptions. You must make your request in writing. We will provide records in the format you request if practicable. We may charge a reasonable, cost-based fee. Contact us for details.

Disclosure Accounting: You have the right to receive a list of instances in which we or our business associates disclosed your health information for purposes, other than treatment, payment, healthcare operations and certain other activities, for the last 6 years. If you request this accounting more than once in a 12-month period, we may charge you a reasonable, cost-based fee for responding to these additional requests.

Restriction: You have the right to request that we place additional restrictions on our use or disclosure of your health information. We are not required to agree to these additional restrictions, but if we do, we will abide by our agreement (except in an emergency).

Alternative Communication: You have the right to request that we communicate with you about your health information by alternative means or to alternative locations. (You must make your request in writing.) Your request must specify the alternative means or location, and provide a satisfactory explanation of how payments will be handled under the alternative means or location you request.

Amendment: You have the right to request that we amend your health information. (Your request must be in writing, and it must explain why the information should be amended.) We may deny your request under certain circumstances.

Electronic Notice: If you receive this Notice on our Website or by electronic mail (e-mail), you are entitled to receive this Notice in written form.

QUESTIONS AND COMPLAINTS

If you have questions or concerns about our privacy practices, please contact us. If you believe we have violated your privacy rights, you may file a complaint with us using the contact information below or with the U.S. Department of Health and Human Services (we will provide their address upon request). We will not retaliate against you for filing a complaint. We support your right to the privacy of your health information.

Effective Date: February 16, 2026